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Purchase Order Conditions
(One in an occassional series of "Infomins" from ESCS)

ESCS Infomins

ESCS has your solutions in hand We all know Santa... but do you know some of the typical Clauses that should be included in your purchase orders?

These are some clauses that may be contained in your company's purchase orders.  Does your company have any addition needs that should be stated on every purchase order, or do you need to confer with quality as to what special requirements may be required for any one particular part or drawing number?

Clause -001: Quality Management System Requirements

Clause -001A: ISO 9001 Quality System Requirement
Seller shall comply with QMS standard ISO 9001"Quality System Requirements," and all other terms of this Purchase Order in the manufacture and / or delivery of the materials or services in this order.

Clause -001B: Certificate of Conformance:
The seller shall provide Certificate of Conformance with the delivery of the product stating that the requirements of the Purchase Order and Statement of Work (SOW -when specified) has been fully met.  The C of C shall be signed by the Quality Manager or General Manager.

Clause -002: Quality Flow Down to Sub-Tier Suppliers
The supplier's Quality System shall assure all relevant Purchase Order requirements are flowed down to their sub-tier suppliers.  The supplier's sub-tier suppliers are responsible to comply with the same specifications and requirements specified on this Purchase Order.

Clause -003: Product and Process Control and Quality Record Retention
Supplier's Product and Process Control and Quality Records shall be retained at the supplier's location a minimum of 10 years from the date of shipment, unless a longer retention period is herewith on the Purchase Order.  The records shall be adequate to ascertain the quality level of production processes.  This includes chemical and physical test results of Raw Material used in the manufacture of the item on this Purchase Order.  Quality records shall be provided upon request from NJMET.

Clause -004: Government Inspection
The government has the right to inspect any or all work included in this government order at the supplier's plant.  In the event Government Inspection is required, the NJMET Purchasing agent will provide notification.

Clause -005: Manufacturer's Part Numbers
If an item on this Purchase Order is controlled by a Manufacturer Part Number, it is the Sellers responsibility to assure that the Manufacturer Part Number meets all requirements of the latest manufacturer data sheet.  Requirements relative to supplier notification to organization of nonconforming product, and arrangements for organization approval of supplier nonconforming material.  Requirements for the supplier to notify the organization of changes in product and/or process definition and, where required, obtain organization approval.

Clause -006: No Changes Without Approval
Except for first time purchases, items furnished under this Purchase Order shall be identical in form, fit and function to a product previously accepted by NJMET.  No component substitution is allowed without NJMET approval.  Alternate or equivalent parts must be approved by Purchase Order amended prior to shipment and acceptance by NJMET Quality and Purchasing Department.

Clause -007: Prohibition of Pure Tin
The uses of Pure Tin Plated finishes are strictly PROHIBITED.  Any Tin Plating or Solder processes shall contain NO LESS then 3 percent LEAD composition, unless specifically authorized in writing by NJMET.  These restrictions apply for all types and levels of procurements, wit the supplier responsible for communicating these restrictions to manufactures or sub-tier suppliers as required.

Clause -008: Electrostatic Discharge Control (ESD) Program-Quality
For electrical and electronic parts susceptible to damage from Electrostatic Discharge (ESD), the supplier is responsible to establish and implement and ESD Control Program per the latest revision MIL-STD-1686, EIA-625, ESD 2020 or better equivalent.  The supplier shall take the necessary precautions to ensure that static susceptible devices are adequately protected from ESD damage during manufacturing, test, inspection, packaging and shipping.  Packaging shall be marked with an ESD cautionary note or symbol.

Clause -009: Requirements on Moisture Sensitive Devices

Clause -009A: Plastic Encapsulated Microcircuit (PEM)-Level 1
This PEM device has been identified as an MS Level 1.  Therefore, devices supplied under this purchase order shall be packaged IAW the latest revision of IPC/JEDEC J-STD-033.

Clause -009B: Plastic Encapsulated Microcircuit (PEM)-Level 2-6
This PEM device has been identified as an MS Level range between 2 and 6.  Therefore, devices supplied under this purchase order shall be packaged IAW the latest revision of IPC/JEDEC J-STD-033.  The "Moisture-Sensitive Identification" (MSID) label and the "Caution" label as specified in JEDEC JEP113 shall be affixed to the outside surface of the moisture bag (MBB).

Clause -010A: Supplier Quality Requirements
Supplier Quality Requirement is incorporated in this Purchase Order.  These documents may be found on NJMET website, http://www.njmetmtl.com/docs.htm.  Those suppliers not having access to NJMET website are required to contact BUYER/ DIRECTOR OF PURCHASING/OPERATIONS to obtain a hard copy of Quality Clauses.

Clause -010B: Standard Sales Terms and Conditions

Comments or Suggestions
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Electronic Supply Chain Solutions, Inc.
3023 Eastland Bldv., Bldg H-109
Clearwater, FL 33761
Phone: (727) 723-8255 / Fax: (727) 723-9246